Work for Clarion West: Six-Week Workshop Administrator

Clarion West’s Workshop Administrator, Jae Steinbacher, has accepted the position of Six-Week Workshop Coordinator, leaving an open position beginning 2020. Clarion West is looking for someone to take on the position of Six-Week Workshop Administrator.

The Workshop Administrator works with the Workshop Coordinator to attend to all of the tasks that make our Six-Week Workshop possible: from selecting instructors, to managing the student selection process, to helping rearrange furniture, to organizing volunteers during move-in and move-out. The position calls for someone resourceful and diplomatic, who enjoys making sure even the tiniest detail is dealt with.

This is a paid position. Living in the Seattle area is a distinct advantage. The position requires being in Seattle (providing your own accommodations) for at least seven weeks over the course of the Summer Workshop. Clarion West alumni are given strong preference for this position.

Being the Workshop Administrator puts you at the center of the Clarion West action: you’ll be working with students, instructors, and members of the community to orchestrate one of the most intense six weeks in speculative fiction. If this sounds like you, contact us at info@clarionwest.org for more information.

Although there are fine science fiction and fantasy writers of all ethnicities, races, and genders, historically the field has reflected the same prejudices found in the culture around it, leading to proportionately fewer successful women and LGBTQIA+ writers, writers of color, and writers from marginalized backgrounds. We believe that these communities must be centered in the work we do. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

Six-Week Workshop Administrator Job Description

Overall Responsibilities: The Six-Week Workshop Administrator serves as a representative of Clarion West and shares workshop leadership and tasks with the Six-Week Workshop Coordinator, taking the lead role in tasks related to CW students. These tasks include but are not limited to:

Workshop Administration
· Monitor workshop phone and email and respond to inquiries in a timely manner
· Assist the Workshop Coordinator on the Six-Week Workshop admissions process, including database liaison, application processing, acknowledgments, and status notifications
· Take the lead in communicating with readers about the reading process and bringing on new readers (the Coordinator will assist in identifying readers)
· Assist with communications with incoming classes, including acceptance confirmations, deposit confirmations, scholarship notifications, setting up the class listserv, updating, copying, and mailing student preparation packets
· Manage communication with workshop waitlist
· Create student tuition statements for the preparation packet and for the Special Projects Coordinator at orientation
· Compile student information regarding health, diet, and room requests, and forward diet information to cook, reserving rooms as necessary
· Update and print student orientation packets
· Provide names for diplomas to art director
· Take lead on move-in and move-out coordination (with classroom assistant/s)
· Take lead on student transportation coordination (with classroom assistant/s)
· Send student materials to instructors
· Liaison with workshop graduates, including occasional parties at appropriate conventions

Workshop Oversight and Communications (in partnership with Workshop Coordinator)
· Accomplish tasks on the Workshop Timeline
· Assist with all workshop logistics, including housing for instructors and students, move-in and move-out of students and instructors, and graduation day events
· Help facilitate smooth classroom mechanics and provide preventative and situational student problem-solving
· Help prevent and resolve student and instructor problems
· Assist and advise students and instructors as necessary
· Coordinate classroom set-up and supplies
· Coordinate workshop thank-yous, worker tips, and student surveys
· Coordinate updating/printing/photocopying of workshop documents, including student stories

This is a part-time position of fewer than 500 hours per year, with the majority taking place between June and July, during the Six-Week Workshop.

Pay is $25/hour.

Applicants must be able to live in Seattle during the Six-Week Workshop. A mix of remote and onsite work the rest of the year is negotiable.

Although there are fine science fiction and fantasy writers of all ethnicities, races, and genders, historically the field has reflected the same prejudices found in the culture around it, leading to proportionately fewer successful women and LGBTQIA+ writers, writers of color, and writers from marginalized backgrounds. We believe that these communities must be centered in the work we do. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.